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Education Workforce Council privacy information

Tel: 029 2046 0099 | Email: | Twitter: @ewc_cga

EWC on behalf of Welsh Government is responsible for the administration of the induction, Early Professional Development (EPD) and Masters in Education (MEP) programmes.

In Wales All Newly Qualified Teachers (NQTs) who gained Qualified Teacher Status (QTS) on or from the 1st April 2003 onwards are required to complete a statutory induction period.

The EPD and MEP programmes are no longer active, EWC still maintains records of the funding released in relation to the EPD programme, and also details of those who participated in the MEP and the qualification awarded.

Where we obtain your information

The information we hold is collected through a variety of methods including;

  • Register of Education Practitioners
  • Relevant induction paperwork including the Induction Notification Form, Short Term Supply Teacher Notification Form and Induction Funding Claim Form
  • Information provided by your employer which can include your school, supply agency, Local Authority or regional education consortia
  • Information which you have provided when contacting the EWC, this can be both verbal and written communication.
    We do not collect any data relating to race or religious beliefs.

What personal information we collect

In order to administer the Induction Programme, MEP and EPD programmes in Wales we are required to hold the following information about you;

  • Your name
  • Teacher Reference Number
  • Date of Birth
  • Contact details including home address, email address and telephone number
  • Employment details, including current and historical data
  • Qualification details
  • Details regarding your EWC registration status, including current and historical data
  • Details regarding your language choice for completing induction. This data is gathered to ensure you are allocated an EV who can support as you undertake induction in your choice of language.

How we use your information

The EWC undertakes a number of administrative activities in relation to the induction, EPD and MEP programmes including:

• maintaining a central source of data for teachers undertaking induction, including maintaining a record of their employment details as they progress through induction, a record of sessions completed, and details of their Induction Mentor (IM) and External Verifier (EV) allocation;
• sharing this information with others parties involved in the provision of the induction programme. These include the NQT, IM, EV and the induction coordinator at the Local Authority (LA)/regional education consortia as the Appropriate Body in induction;
• administering induction funding to schools and funding for the provision of the external verifier role to the regional education consortia and EV employer;
• hosting and providing access to the online statutory Induction Profile via the Professional Learning Passport (PLP). For information on how your data is used in the PLP please refer to our privacy notice available here;
• issuing Induction certificates based upon Induction results provided by the Appropriate Body;
• other administrative tasks relating to the administration of the induction programme as requested by Welsh Government. Data may be shared with the individual required to complete induction, their employer which can include school, supply agency or Local Authority, Welsh Government and the regional education consortia;
• maintaining details of those who have participated in the EPD and MEP programmes. Information held includes details of EPD Funding released, and modules completed and qualifications achieved by those who participated in the MEP programme.

Why our use of your personal data is lawful

The main legal basis we rely on to process personal data is article 6(1)(e) of the UK GDPR, which allows us to process personal data when this is necessary to perform our public tasks as a regulator.

Data regarding an individual’s participation in the Induction, EPD and MEP programmes is stored electronically on the EWC’s Register of Education Practitioners which is provided by MillerTech Ltd.

To allow us to fulfil our public task in relation to statutory induction in Wales we share information with third parties who also have a role in the induction programme these include:

  • Induction Mentors
  • External Verifiers
  • Induction Coordinators within the Local Authority/regional education consortia
  • Welsh Government
  • Employers this can include schools, supply agencies or Local Authorities

This information is shared electronically via the EWCs online services facility. These parties will only have access to your information whilst induction is being undertaken. Click here to read our data sharing policy.

If we need to communicate via email with you, your IM, EV or Induction Coordinator about your induction and our communication contains personal information the email will be sent via Egress which is a secure email and file transfer solution.

We are required to provide Welsh Government and other key stakeholders with statistical data in relation to the induction programme in Wales. When producing and sharing data we ensure that individuals cannot be identified and any data is shared securely according to our Data Sharing Policy.