We use your personal data to communicate and engage with you mainly through:
- e-newsletter subscriptions and event invitations
- attending an event, briefing or workshop or completing a survey
- media enquiries
Where we obtain your information
Your information is collected when you sign up for the newsletter, register to attend an event or contact us for a media enquiry.
What personal information we collect
For the newsletter, we need your name and e-mail address. We may also use your job role and place of work for targeted communication.
If you wish to attend one of our events, we'll ask you to provide your contact information including your organisation’s name and, if offered a place, information about any dietary requirements or access provisions you may need.
If you are a member of the press or media, we need contact information from you so we can respond to you regarding the media enquiry. We’ll take your name and number/contact email address and, where relevant, the name of the organisation you represent.
How we use your information
We issue both our stakeholder newsletter (EWC News) and registrant newsletter (MyEWC) News up to four times per year. We may also issue event reminder emails to both our registrants and stakeholders. We use MailChimp to issue e-newsletters and event invitations/reminders. For further information, please see MailChimp’s privacy notice.
When you register to attend one of our events, we use the information provided to facilitate the event and provide you with an acceptable service. We also need this information so we can respond to you. If you are not successful in securing a place at an event and wish to be placed on a reserve list, we'll let you know and hold your details. If you're given a place at an event, we’ll ask for information about any dietary or access requirements. We don’t share this information in any identifiable way with the venue, and we delete it after the event. You are given the option to opt-in which consents to us keeping your details for future use. If you would like to opt out of this at any point, please contact
We may issue reminder e-mails to you before the event. We may also request feedback from you after the event. This will be via an email. We will not require any personal details from you in this case. We do not publish delegate lists for events. We currently use Tocyn to manage our booking system and Zoom to run our online events. For further information, please see the Zoom privacy notice and Tocyn’s privacy notice.
We collect information for media releases in order to respond to any queries we receive. We need to keep a record of who we have spoken with and what has been asked for/provided. If we can’t answer your query/request over the phone, we’ll need your contact information for our response.
Why our use of your personal data is lawful
Our purpose for collecting the specified information is so we can facilitate events and provide you with an acceptable service.The legal basis we rely on for processing your personal data is your consent under article 6(1)(a) of the UK GDPR. When we collect any information about dietary or access requirements we also need your consent (under article 9(2)(a)) as this type of information is classed as special category data. Photography/filming at events will be also be managed on a consent basis.
The Education (Wales) Act 2014 (and any subsequent amendments) and associated regulations or legislation, sets out our functions and the information we may hold. We collect this information so we can provide you with a service and let you know about upcoming events.
If you subscribe to our newsletter for stakeholders, EWC News, we rely on your consent under article 6(1)(a) of the UK GDPR as the legal basis for processing your personal data. We may also rely on public interest as the lawful basis for using your contact details for the purpose of sending out newsletters or notifying you of events as we have a legal duty to support the learning and development of registered persons.
For media enquiries we only use your personal information to respond to you and will make a record of our communications with you, both verbal and written. We’ll also use your contact information to send you our media releases. The legal basis we rely on for processing your personal data is public task, under article 6(1)(e) of the UK GDPR.